Readiness and Emergency
Management Plan
Belmont Charter School
4030 Brown Street
Philadelphia, PA
19104
Table of Contents
Purpose and Leadership
Purpose
The mission of Belmont Charter School’s Emergency Preparedness Plan is to systematically arrange protocol to provide for the care and well-being of all students, faculty, and visitors. The steps outlined in the Emergency Preparedness Plan are temporary measures that will be taken to maximize the protection available in Belmont Charter School in case of an emergency. The Emergency Preparedness Plan relies on the organization and skills of all staff members. The plan is meant to be practiced and reviewed so that in time of crisis all faculty and staff are comfortable performing their responsibilities.
Leadership
| Emergency Response Team Members | |
| Charter
Director- Thomas Dufraine (coordinator)
Main Office Staff-Aisha Royal Main Office Staff-Melody Beverly Dean of Students-Derrick Brothers Dean of Students-Sherman Paige School Climate Coach- Abraham El School Climate Coach-Melissa Tansey Auxiliary Staff-Tony Dover Auxiliary Staff-Bernice Mercer Nurse-Nurse on Duty FSS-Jeanne Delenardo Maintenance-Shan Bolton Building Engineer- Mr. Harris/ Mr. Lou |
The Command Center Coordinator
will make all announcements and direct other members of the command
team. The Command Center will communicate with the faculty/staff, police,
fire department, and the CEA locust office. See other specific responsibilities below: (In the case of absence or inability to fulfill duties a backup member has been noted in italics.) |
| Evacuation Supplies | |
| First Aid Kit/Medicine | School Nurse/Office Staff |
| School Roster and Phone List | Aisha Royal/Melody Beverly |
| Faculty List | Aisha Royal/Melody Beverly |
| 1st Floor Old Building Responsibilities | |
| Bathroom Check | Bernice Mercer/Melody Beverly |
| Classroom Check | Bernice Mercer/Melody Beverly |
| Front Door Check | Melody Beverly/Jeanne Delenardo |
| Emergency Exit Check | Bernice Mercer/ Jeanne Delenardo |
| Cafateria | Shan Bolton/Jeanne Delenardo |
| 2nd Floor Old Building Responsibilities | |
| Bathroom Check | Derrick Brothers/Abraham El |
| Classroom Check | Derrick Brothers/Abraham El |
| Girls Side Stairwell | Abraham El |
| Boys Side Stairwell | Derrick Brothers |
| 3rd Floor Old Building Responsibilities | |
| Bathroom Check | Sherman Paige/Abraham El |
| Classroom Check | Sherman Paige/Abraham El |
| Girls Side Stairwell | Abraham El/Sherman Paige |
| Boys Side Stairwell | Derrick Brothers/ Sherman Paige |
| 1st Floor New Building Responsibilities | |
| Bathroom Check | Mellissa Tansey/ Shan Bolton |
| Classroom Check | Mellissa Tansey/ Shan Bolton |
| Girls Side Stairwell | Melissa Tansey |
| Boys Side Stairwell | Tony Dover |
| Auditorium | Mr. Harris/ Mr. Lou |
| 2nd Floor New Building Responsibilities | |
| Bathroom Check | Tony Dover/Shan Bolton |
| Classroom Check | Tony Dover/Shan Bolton |
| Girls Side Stairwell | Melissa Tansey |
| Boys Side Stairwell | Tony Dover |
| FSS Roles and Responsibilities |
| The role of FSS is to provide additional support to the Emergency Response team during evacuation drills and times of crisis. FSS will provide additional support such as counseling during times of crisis for students, staff, and families. |
Prevention
Policies
In order to create the safest
environment possible at Belmont Charter School (BCS) policies are published
in the Student Handbook each year for both students and parents to review.
Additionally, an Employee Handbook is published at the beginning of
each school year. Summarized below are specific policies taken
from the Student Manual and the Employee Handbook that are used as part
of the plan to prevent crisis when possible and protect the daily safety
of their students and staff. In addition to students, all adults
including staff, parents and visitors are expected to conduct themselves
appropriately and in accordance to the policies.
Arrival/Dismissal:
The school’s front door will open at 7:30 am each morning for the
arrival of families. All students must be escorted by an adult
into the building. End of the school day dismissal takes place
promptly at 3:20. Students must remain in their class lines until
a parent/guardian and/or older sibling picks them up. Parents
or guardians who wish to have an adult (over the age of 18) other than
themselves pick up their child must indicate approved persons on their
child’s emergency contact sheet located in the main office.
Uniforms:
We require that all students wear uniforms. This policy allows
us to easily and clearly identified all children who are students and
makes obvious when a non-school individual enters the building.
Similarly, school t-shirts are required on field trips so we have the
ability to clearly identify students. Additionally, for safety reasons,
flip flops, slippers, open-toed shoes, heels, and backless shoes are
not permitted.
Student
Records and Maintenance: For emergency purposes, up to date contact
information must be on file in the main office at all times. Contact
information includes: parent/guardian phone numbers, address, emergency
contacts, or parent/guardian employment. If a student’s phone
number or other contact information changes, parents are required to
contact the main office at 215-823-8208 immediately, so that a change
can be made in the school’s records. It is also important to
notify the classroom teacher when information changes.
Health: All injuries
or illnesses that occur during school hours will be seen by the school
nurse or office staff. Parents will be notified in all cases.
If, after examining a student, the school nurse deems medical attention
necessary, the parent/guardian may receive a letter requiring them to
seek medical attention for the student prior to allowing the student
return to school. If a student is suffering from any illness or
symptom (fever, etc.) that prevents him/her from participating in the
instructional day, the student must be picked up from school immediately.
Student medication may only be
administered by nurse or designated personnel. Parents must supply
a doctor’s note specifying dosage and instructions (forms available
in the main office) yearly. School personnel are not permitted
to administer over the counter drugs to any child nor may any child
bring medication to school without proper documentation. Under
no circumstances may medicine be in a student’s possession.
All medicine must be immediately turned into the nurse.
The School District of Philadelphia
requires that all students receive certain immunization and examinations.
Parents must comply with these requirements. In some cases, children
will not be allowed to return to school without meeting these requirements.
This is necessary in order to protect the health of all students.
All students are required to wash
their hands with soap prior to all meals under the supervision of a
staff member and after using the bathroom in order to prevent the spread
of germs.
Discipline Reporting/Consequences: We have high academic and behavioral expectations for students. We will exhaust every effort to help students follow directions and act appropriately in the classroom. However, there are times when students must be removed due to their behavior from the classroom because they pose a safety concern to themselves or other students and staff. Such behaviors include but are not limited to:
- Aggressive behaviors towards students/staff
- Inappropriate touching of another child
- Spitting/biting
- Minor and major destruction of school property
- Inappropriate or extended tantrums
- Throwing or other misuse of classroom materials
- Leaving the classroom without permission
- Not following the directions of a teacher and or other staff member
- Leaving the building without permission
- Destruction of school property
- Hitting/causing bodily harm to a teacher or other staff
All consequences are at the discretion
of the charter school staff. Parents/guardians will be notified
of all incidents.
Bullying Prevention: Belmont Charter School is committed to providing a safe, positive learning environment for all of the students. BCS recognizes that bullying creates an atmosphere of fear and intimidation, detracts from the safe environment necessary for student learning, and may lead to more serious behaviors. Demonstration of appropriate behavior, treating others with civility and respect, and refusing to tolerate harassment of bullying is expected of administrators, faculty, staff, and volunteers to provide positive examples for student behavior.
Belmont Charter School directs that complaints of bullying shall be investigated promptly, and corrective action shall be taken when allegations are verified.
Bystander support of harassment or bullying can sustain the continuation
of such behaviors. Belmont Charter School defines bystander support
as any student or staff member who knowingly dismisses any act of harassment
or bullying without action such as reporting or confronting bullying
or harassment of students. Belmont Charter School prohibits both active
and passive support for acts of harassment or bullying.
Late arrivals and Visitors:
Late arrivals, visitors, and parents entering at non-arrival/dismissal
times, must sign in at the front desk. After signing in tardy
students and receiving a late slip, parents may walk their child to
their classroom but are encouraged to not enter the classroom as it
often interrupts learning. Parents are encouraged to participate
in the classroom but must give teacher’s advance notice.
All Visitors will receive a visitor
or contractor ID badge after signing in that must be worn while inside
the building. Additionally, during all events taking place
at the facility after 5pm a security guard is present to maintain safety
and security. Visitors or parents not acting in accordance with
policies will be asked to leave the building immediately. If notified.
Community Education Alliance of
West Philadelphia understands that volunteers and consultants add knowledge
and expertise to staff and students and that they are critical to making
certain experiences in the organization thrive. Yet, it is also
important for our staff and students to be protected and for CEAWP to
operate within PA state law. Therefore, all consultants
and volunteers* who are working at Belmont Academy need to provide The
Community Education Alliance of West Philadelphia's Human Resources
with a copy of all three clearances before they can begin working with
our students. The clearances required are PA criminal background
clearance, PA Child Abuse clearance, and FBI fingerprint** clearance.
It is the responsibility of employees to inform directors/supervisors
if any volunteers and/or consultants are working with them.
*Parent Volunteers or volunteers
who are doing a one time volunteer experience (such as field trip chaperone
or one-time presenter) will not be required to have clearances on file,
but it is the expectation that these volunteers will never be alone
with any student.
Additionally, all staff members
are required to keep an up to date state and federal criminal background
clearance and child abuse clearance on file. They are also required
to wear identification badges at all times on their person in a visible
location.
Mandated Reporting: All school staff are mandated reporters of suspected child abuse and/or neglect. Mandated reporters are required to report suspected child abuse immediately by federal and state law. Staff can make this report to the Family Support Specialist or Charter Director.
Assessment
In striving to continually improve our facility and our students, Belmont Charter School is committed to continually assessing its strengths and concerns with regard to health and safety. Belmont Charter will utilize the information obtained through Health Department Inspections and L & I Fire Inspections to find areas that need improvement. Additionally, the maintenance staff completes a safety checklist for hazards in the school yard and playground area monthly. All concerns are addressed by the School Safety Committee.
School Safety Committee
A school safety committee has been organized to encourage perspective and continuous assessment of all hazards and concerns within and outside of the school building. The School Safety Committee meets bi-monthly to address current concerns and ongoing projects. All staff members are encouraged to contact members of the safety committee with concerns or attend a bi-monthly meeting. The committee is comprised of all members of the Command Team which includes the Charter Director, Behavior Team Member, Office Manager, Family Support Specialist, Food Director, and the building’s maintenance manager. In addition to the Command Team, the lead teacher for each grade is a member. Additionally, community members are encouraged to come and play a role on the school safety committee.
Preparedness
Incidents and Communication
Belmont Charter School prepares
for all foreseeable incidents as caused by natural causes or human action
with recognized response plans and regular training to consistently
re-familiarize staff and students alike with standard protocol.
All incidents are reported to the Command Team Director (currently the
Charter Director). The Command Director will, at all times, act
as the center of communication through the duration of any crisis.
A staff phone chain will be implemented
in order to communicate emergency school closings and other events.
Each staff member is responsible for calling the person after themselves
on the chain. If that person does not answer, you must attempt
to leave a message and then call the following person on the list.
Staff is required to continue making calls and leaving messages until
they have spoken to someone who can then take over the chain. The phone
chain is an integral means of communication. Therefore staff must
be committed to full implementation and to keeping phone number records
up-to-date.
For all weather related closings
Belmont Charter School and all programs will be closed when the Philadelphia
School District is closed. All snow emergency information will
be announced on Channel 10 news and on KYW-1060.
All information that may not be
an immediate concern will be communicated to parents/guardians through
written letter. These letters will be distributed in student homework
folders which are provided by the school or by hand when folder is not
present. Parents are encouraged to check their student’s
folder each night to look for important messages and information.
In order to attend any class trip off of school property, each student must have a permission slip signed by a parent/guardian. Students with discipline concerns may be required to have an adult member of their household accompany them on the trip to provide one-on-one supervision in order to protect their safety and the safety of others.
Practice
The Command Team
Director will follow a routine drill schedule each year to re-familiarize
both staff and students with proper procedure for evacuations, lockdowns,
and shelter in place.
School-wide fire drills will be rehearsed on a monthly basis. Students are expected to remain silent for the duration of the drill. Emergency drills and evacuations may require students to exit the building without their property including jackets .
Supplies and Resources
At all times the following supplies and resources will be available on Belmont Academy Charter School premises in preparation for any crisis:
Classroom Emergency Clipboards (containing their class roster, emergency phone list, response plans, emergency communication cards and plastic to cover windows into the classroom.)
Emergency Meals and water
Buckets for emergency bathroom use
Plastic covering for windows
Flashlights
Duct Tape
First Aid Supplies (located in
main office, nurse’s room, every classroom, playground area, and carried
on field trips).
Response
Important Reminders
When Emergency Plans are in action…
| DO: | DO NOT: |
| -
Keep Emergency Classroom Clipboard with you at
all times - Turn on and bring cell phones - Shut classroom doors - Instruct students to move calmly and silently - Fill out EMERGENCY CARD immediately upon reaching destination (see below) |
- Bring Jackets or book bags
- Yell - Run |
| During all evacuations and lockdowns, please have any students in the hallway join the nearest classroom and stay with that class. Students should always remain with the class that they were with when the emergency plan was announced unless they have received specific instructions from a member of the Command Team. | |
Emergency Cards
During all emergency
scenarios students must be accounted for. Once the class has evacuated
the building, or in the case of a lockdown, teachers must fill out an
emergency card. Emergency Classroom Clipboards will
have Green, Red, and Neon Orange Cards. Students’ names should
never be written on emergency cards. These cards will be
collected by a member of the Command Team in the event of any emergency.
Please use the cards accordingly:
Neon
Green: If all students are accounted.
Red: If a teacher has a student not on their official class list or is missing a
student from their list. This information will be noted
numerically. A child’s name should never be written on an
emergency card. For example: 1 student missing and 2 extra
students
not on roster would be written as
-1+2
Neon Yellow: If classroom needs immediate assistance.
Response Action Plans
| Important Reminders: When Emergency
Plans are in action. |
Frequency: During all emergencies/drill | |
|
Purpose: To establish safe
and orderly routines to ensure the safety of students and staff in times
of emergencies and/or drill.
Objective: To optimize order and safety during drills and/or times of emergency. | ||
| Persons Responsible | Do’s and Don’ts During Emergencies and/or Drills | |
|
1) Teachers
2) Charter Director 3) Emergency Response Team |
What to do in
times during emergency and/or drill:
What not to do during emergency and/or drill:
During all evacuations and lockdowns, please have any student in the hallway join the nearest classroom and stay with that class. Students should always remain with the class that they were with when the emergency plan was announced unless they have received specific instructions from a member of the Emergency Response Team. | |
| Emergency Cards | ||
During all emergency
scenarios students must be accounted for:
Green Card:
Red Card:
Neon Orange:
| ||
| Persons Responsible | Emergency Response Team Cell Numbers |
| 1) Charter Director | Charter Director- Thomas Dufraine
(Coordinator) (610) 331-3869
Main Office Staff-Aisha Royal (215) 626-7311 Main Office Staff-Melody Beverly (215) 879-4898 Dean of Students-Derrick Brothers (215) 989-9464 Dean of Students-Sherman Paige (267) 231-4328 School Climate Coach- Abraham El (302) 345-9991 School Climate Coach-Melissa Tansey (484) 879-4898 Auxiliary Staff-Tony Dover (267) 819-6509 Auxiliary Staff-Bernice Mercer Nurse-Nurse on Duty FSS-Jeanne Delenardo (215) 520-0612 Maintenance-Shan Bolton (215) 760-6193 Building Engineer- Mr. Harris/ Mr. Lou (215) 407-9617 |
FIRE DRILL/EVACUATION PLAN
|
Procedure: Fire Drills/Evacuation School Yard |
Frequency: Monthly | |
Objective: To establish a routine schedule to practice exiting and clearing the building during Fire Drills. Students and staff will be trained to leave the building in an orderly manner and to go to a place of safety on the grounds outside of the building.
| ||
| Persons Responsible | | |
| 1. Charter Director and/or Designee | Frequency of Fire Drills | |
|
1) Two Fire Exit Drills must be held
during the first two weeks of school.
2) Eight additional Fire Exit Drills will be held throughout the remainder of the year. If the weather permits, one Fire Exit Drill will be held each month.
3) Fire Drills are not to be announced in advanced to all staff and pupils excepts for special circumstances such as:
| ||
| Persons Responsible | |
|
1. Charter Director and or Designee
|
Posting Of Routes |
1)
Fire Drill procedures pertaining to each classroom and all other school
areas must be posted in clear view of students and staff.
| |
| 1.
Charter Director and or Designee
2. Emergency Response Team 3. Teachers |
|
| 1)
The Charter Director will notify the discipline team on each floor (via
walkie-talkie) to make sure all hallways and bathrooms are clear.
2) When the Fire Alarm is sounded, Teachers will prompt students to line up quietly and proceed to the designated evacuation route. The teacher must have a classroom roster with them during all fire drills. 3) The discipline team will check their assigned areas to ensure that all students and staff have exited the building. When the building is clear, the discipline team will radio “Building Clear”. 4) Students exit the building in a quite and orderly fashion and the teacher will line students up in their designated areas. 5) Teachers will take roll to account for their students. When all students are accounted for the teachers will raise their Green Card. The team will call in “All Account For” if all students are present. 6) If a teacher has a student not on their official class list or is missing a student the teacher will write the number of students missing and or number of students who are not on the official class list (i.e. -1+2) Red cards will be collected by the Emergency Response Team, and a quick sweep of the building if needed. Teachers will hold up the Neon Orange Card if immediate assistance is needed and the Emergency Response Team will respond. 7) After students have returned to their classroom, an announcement will be made providing students brief feedback on the evacuation process. |
| Persons Responsible | |
| 1) Building Engineer | Testing of the Fire Alarm System |
| 1)
The Building Engineer is responsible for the daily testing of the fire
alarms before 7:30.
2) A different station is to be testing each day. 3) A log is to be kept of the daily testing. 4) The Charter Director must be notified immediately if the alarm system is, or may be, inoperative for any reason. 5) Southwest Area Facilities Manager must be notified immediately of any inoperative alarm system. 6) School District Fire Safety Unit must be notified immediately of any inoperative fire alarm system at: _______________. | |
| 1)
Administrators
2) Office Staff 3) Family Services 4) Beacon 5) Teachers |
Fire Drill Routes 1st Floor |
Main
Office
Room 101
Room 102
Room 103
Room 104
Room 105
Room 106
Room 107
Room 108
Room 109A
Room 109B
Room 110
| |
|
1) Teachers
2) Emergency Response Team 3) Family Support |
Fire Drill Routes 2nd Floor |
Room
200
Room 202
Room 203
Room 204
Room 205
Room 207
Room 208
Room 209
Room 210
Room 211
|
|
1) Teachers
2) Emergency Response Team 3) Family Support |
Fire Drill Routes 3rd Floor |
Room
300
Room 301
Room 302
Room 303
Room 304
Room 304 B
Room 305
Room 306
Room 307
Room 308
Room 309
|
|
1) Teachers
2) Emergency Response Team 3) Family Support |
Fire Drill Routes 1st Floor New Building Middle School |
Room
111A
Room 111B
Room 112
Room 113
Room 114
Room 115
Room 116
Room 117
Teachers Lounge
|
|
1) Teachers
2) Emergency Response Team 3) Family Support |
Fire Drill Routes 2nd Floor New Building Middle School |
Room
212
Room 213
Room 214
Room 215
Room 216
Room 217
|
Alternate Evacuation Location 1 (Calvary Episcopal Church)
|
Procedure: Fire Drills/Evacuation Calvary Episcopal Church Alternate Location 1 |
Frequency: When alternative location is required. | |
Objective: To establish a routine schedule to practice exiting and clearing the building during Fire Drills. Students and staff will be trained to leave the building in an orderly manner and to go to a place of safety off grounds to an alternate location. Example: Fire. Internal Chemical Spill, Smoke in the Building, Weather Emergency. Short term shelter needed. | ||
| Persons Responsible | | |
|
1. Charter Director and/or Designee
2) Emergency Response Team 3) Teachers 4) Administrators |
Evacuation to Alternate Location 1
(Calvary Episcopal Church) | |
|
1) Fire Alarm will sound followed
by instructions to “Evacuate to Church”
2) Follow standard building evacuation:
3) Emergency Response Team Responsibilities:
4) Teacher Responsibilities:
| ||
Alternate Evacuation Location 2 (Belmont Academy Charter)
|
Procedure: Fire Drills/Evacuation Belmont Charter Academy Alternate Location 2 |
Frequency: When alternative location is required. | |
Objective: To establish a routine schedule to practice exiting and clearing the building during Fire Drills. Students and staff will be trained to leave the building in an orderly manner and to go to a place of safety off grounds to an alternate location. Example: Fire. Internal Chemical Spill, Smoke in the Building, Weather Emergency. Long term shelter needed.
| ||
| Persons Responsible | | |
|
1. Charter Director and/or Designee
2) Emergency Response Team 3) Teachers 4) Administrators |
Evacuation to Alternate Location 2
(Belmont Charter Academy) | |
|
1) Fire Alarm will sound followed
by instructions to “Evacuate to Belmont Charter Academy”
2) Follow standard building evacuation:
3) Emergency Response Team Responsibilities:
4) Teacher Responsibilities:
| ||
Classroom Emergency
| Classroom Emergency | Frequency: When Necessary | |
|
Purpose:
To ensure a quick response to an emergency by the emergency response
team while maintaining a safe and orderly environment for students and
staff.
Objective: To optimize order and safety during while responding to an emergency. | ||
| Persons Responsible | | |
|
1) Teachers
2) Emergency Response Team 3) Charter Director |
| |
If there is an emergency in the
classroom teachers/adults will:
If there is an emergency in the classroom the Emergency Response team will:
| ||
Hallway Emergency
| Persons Responsible | |
|
1) Teachers
2) Emergency Response Team 3) Charter Director |
|
If
there is an emergency in the Hallway teachers/adults will:
If there is an emergency in the classroom the Emergency Response team will:
|
Stairwell Emergency
| Persons Responsible | |
|
1) Teachers
2) Emergency Response Team 3) Charter Director |
|
If
there is an emergency in the Hallway teachers/adults will:
If there is an emergency in the classroom the Emergency Response team will:
|
School Lockdown Procedures/Shelter in Place
| School Lockdown Procedures | Frequency: During Drill or in Crisis | |
Objective: To establish and practice a comprehensive plan to ensure the safety of students and staff during a crisis in which students are not able to evacuate the school building.
Example: Suspected Weapon in the Building, Suspicious Persons in the Building.
| ||
| Persons Responsible | | |
| 1) Charter Director/and or Designee | Communicating a school lockdown | |
| 1) In the case of a crisis in which students are unable to evacuate the building the Charter Director will announce, “Code Blue,” over the intercom. | ||
| 1) All Staff | Classrooms, Hallways, and Offices | |
|
1) When code blue is announced all
students and staff members must get out of harm’s way by going into
the nearest classroom or other secure area immediately.
2) Teachers must direct students away from all doors and windows, lock the classroom door, and turn off all lights. The teacher will direct students to remain calm and quiet. The teacher will silently take roll. 3) Staff members who are in an office must lock the door, move away from all windows and doors, and turn the lights off. 4) No classroom phones or cell phones are to be used during a school lockdown. 5) There will be no movement until the Charter Director/and or designee makes the announcement, “Belmont Tigers.” This is the signal that Code Blue is over. 6) Once Code Blue is over all teachers must:
7) Once Code Blue is Complete and the school is deemed safe
| ||
| 1)
Charter Director/and or Designee
|
Emergency Contacts | |
1) The Charter Director or designee
will notify the Philadelphia Police Department (911) in conjunction
with, but not limited to:
2) Additional contacts to that may be made to the Philadelphia School District
1) To alert them of Incident 2) Complete EH 31 and fax to Incident Control Desk | ||
| Shelter in Place | Frequency: When Needed |
Objective: To
implement a fast, safe, efficient and effective Shelter In place plan.
Example: External Chemical Spill, Neighborhood Violence, Weather Emergency.
| |
| Persons Responsible | |
| 1) Charter Director and/or Designee | When Shelter in Place is Activated |
1.
This Shelter in Place plan may be implemented if any of the following
occur but not limited to:
| |
| 1) Charter Director and/or Designee | Procedures for Activating Shelter in Place |
| 1. When an incident warrants Shelter in Place, the Charter Director and/or designee will announce on the intercom for teachers to escort their students to their designated areas. | |
| 1)
Charter Director and/or Designee
2) Dean of Students 3) School Climate Coaches 4) Teachers 5) Nurse 6) Front Office Staff |
Procedures for Evacuation to Designated Areas |
| 1.
When the announcement is made all teachers or adults with children will
escort their students to their designated areas.
2) Elementary (Old Building)-Follow the route for the Fire Drill Procedures to the cafeteria. No students or staff should leave the building or open any doors or windows leading to the outside.
3) Middle School (New Building) Exit the classroom and proceed to the auditorium. No students or staff should leave the building or open any doors or windows leading to the outside.
| |
Recovery
Re-unification Plan
In the event that a response plan disrupts the usual dismissal procedure the Re-unification Plan will go into effect and parents will be notified by telephone under the direction of the Command Team Director. When students are held within the school building the doors will be locked and no one will be allowed to enter or exit the building until the crisis has been stabilized. Unless otherwise determined, when the crisis has been stabilized, parents will be able to pick up students from the front entrance. Parents will be asked to wait in line outside of the building. The Command Team will have the master roster with which all students will be signed out. Member s of the Safety Committee will aid in retrieving students from their safe area to be dismissed. In the case that an evacuation to a secondary location was necessary parents will follow a similar procedure.
Incident Reporting
Incident Report Forms will be filled out by any staff member who witnesses, or is involved in, the serious incident. These reports are located in the main office and attached in the Tool Kit. The incident report is presented to the Charter Director for review. A copy is kept by the Charter Director if the incident took place on school grounds or involved a student from their school. Additionally a copy is made for necessary program and student files. A copy is then faxed (within 24 hours of the incident) to Locust Street. The original copy of the report is sent to Locust Street via inter-office mail and filed. If the incident is out of the realm of normalcy, the Director should also immediately make a phone call to the Executive Director, Jennifer Faustman, informing her of the incident. Incidents involving specific students will be relayed by telephone to the parent or guardian of the student. If requested, a copy of the report will be presented to the parent/guardian.
Media Coverage
The Community Education Alliance of West Philadelphia believes in open and transparent communication with the public regarding its mission, goals and actions. Additionally, the safety of our students and staff is of paramount importance. Effective, clear and consistent communication with the media is a critical component in meeting these ends and maintaining a safe learning and working environment. For this reason, the Community Education Alliance of West Philadelphia has adopted the following Media policy.
The Executive Director, under the guidance of the Board of Directors, will serve as the official spokesperson for the organization. All media requests for interviews, comments or photographs specifically related to CEAWP, Belmont Charter School or Belmont Academy Charter should first be brought to the Charter Director who will then address the issue with the Executive Director. Staff may only speak to media with written permission from the Executive Director. Should an emergency arise, all communication with the media will come from the Executive Director. Under no circumstances will personal information of our students, their families or our staff be given to the media without direct and written permission from parents and individuals. Interviews with and photographs of students taken for publication must also be approved by parents and/or legal guardians.
Plan Development
On July 1st each year the Safety Committee will convene to discuss necessary amendments to the Readiness and Emergency Management Plan. An updated plan will be published yearly on The 1st of August. Through the year necessary changes will be documented below and signed off by the Command Team Director. Parents will be made aware of Belmont Charter School’s preparedness measures at the commencement of school each year and will be informed that a copy of the Readiness and Emergency Management Plan is available at their request in the Main Office at all times.
Notes and Documented Changes
| Date/Time: | |
| NOTES: | Related Incident: |
| Necessary Action: | |
| Official
change to Readiness and Emergency Management Plan:
___________________ (Signature of Command Team Director/Date) | |
| Date/Time:
| |
| NOTES: | Related Incident: |
| Necessary Action: | |
| Official
change to Readiness and Emergency Management Plan:
___________________ (Signature of Command Team Director/Date) | |
| Date/Time: Name: | |
| NOTES: | Related Incident: |
| Necessary Action: | |
| Official
change to Readiness and Emergency Management Plan:
___________________ (Signature of Command Team Director/Date) | |
| Date/Time: | |
| NOTES: | Related Incident: |
| Necessary Action: | |
| Official
change to Readiness and Emergency Management Plan:
___________________ (Signature of Command Team Director/Date) | |
Tool Kit
Command Team Checklist
| Evacuation Supplies | |
| First Aid Kit/Medicine | School Nurse/Office Staff |
| School Roster and Phone List | Aisha Royal/Melody Beverly |
| Faculty List | Aisha Royal/Melody Beverly |
| 1st Floor Old Building Responsibilities | |
| Bathroom Check | Bernice Mercer/Melody Beverly |
| Classroom Check | Bernice Mercer/Melody Beverly |
| Front Door Check | Melody Beverly/Jeanne Delenardo |
| Emergency Exit Check | Bernice Mercer/ Jeanne Delenardo |
| Cafateria | Shan Bolton/Jeanne Delenardo |
| 2nd Floor Old Building Responsibilities | |
| Bathroom Check | Derrick Brothers/Abraham El |
| Classroom Check | Derrick Brothers/Abraham El |
| Girls Side Stairwell | Abraham El |
| Boys Side Stairwell | Derrick Brothers |
| 3rd Floor Old Building Responsibilities | |
| Bathroom Check | Sherman Paige/Abraham El |
| Classroom Check | Sherman Paige/Abraham El |
| Girls Side Stairwell | Abraham El/Sherman Paige |
| Boys Side Stairwell | Derrick Brothers/ Sherman Paige |
| 1st Floor New Building Responsibilities | |
| Bathroom Check | Mellissa Tansey/ Shan Bolton |
| Classroom Check | Mellissa Tansey/ Shan Bolton |
| Girls Side Stairwell | Melissa Tansey |
| Boys Side Stairwell | Tony Dover |
| Auditorium | Mr. Harris/ Mr. Lou |
| 2nd Floor New Building Responsibilities | |
| Bathroom Check | Tony Dover/Shan Bolton |
| Classroom Check | Tony Dover/Shan Bolton |
| Girls Side Stairwell | Melissa Tansey |
| Boys Side Stairwell | Tony Dover |
Emergency Phone List
| EMERGENCY PLAN PHONE NUMBERS | |
| Emergency Services:
Police: 911 Fire Department: 911 Poison Control Help Hotline: 1-800-222-1222 PA Dept. Human Services: 1-800-932-0313 16th Police District: (215) 686-3160 |
Belmont Charter School:
Main Office: 215-823-8208 Thomas Dufraine: 610-331-3869 Jeanne DiLeonardo: 215-520-0612 |
| Belmont Academy
Charter School:
Main Office/Anitra: 215-386-5768 Claire Cohen Cell: 215-520-0617 |
Community Education Alliance/Locust
Street:
CEA Office: 215-790-1294 Jennifer Faustman: 215-520-1973 Taylor Evans: 267-760-1012 |
| 2nd
Antioch Baptist Church:
Pastor Knox: 215-387-6774 |
|
| BELMONT CHARTER ALL STAFF: |
* Bolded Names are CPR and First Aid Certified
| FIRE DRILL LOG 2009-2010 | ||||
| Date/Time |
Weather |
Students Present | Staff
Present |
Evac. Time |
| Notes:
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| Notes:
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| Notes:
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| Notes:
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| Notes:
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| Notes:
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| Notes:
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| EMERGENCY DRILL LOG 2009-2010 | ||||
| Date/Time |
Response Plan Used | Students
Present |
Staff Present | Response Time |
| Notes:
| ||||
| Notes:
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| Notes:
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| Notes:
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| Notes:
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| Notes:
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Date: _________________
Location: (BCS,BACS)____________________
Name of Teacher/Staff Member:
______________________________
Name of Student (s) Involved:
______________________________
______________________________
Grade: ______Room #:_____________Date & Time of Incident: ___________________
Location of Incident:_____________________
Witness to Incident: ______________________________
| Describe,
in as much detail as possible, the incident that look place.
Include all possible causes of the incident. (use back, if needed). |
| |
| |
| |
Describe the Actions You Took in Response of the Incident: _______________________
______________________________
Was the Area Inspected Immediately After the Incident: YES NO
Describe the physical conditions after the incident and any relevant weather conditions if
incident occurred outside:______________________
______________________________
Signature(teacher/staff): ______________________________
Parent Contacted by: ______________________________
Date: ___________________ Time:_
Emergency Response Team Meeting Notes
Template
| Date: | Participants: |
| Purpose:
Minutes: Recommended Agenda Items: | |